Notarization is a formal process in which a Notary Public verifies the identity of the person signing a document and confirms that it was signed voluntarily and correctly. This important step helps prevent fraud and ensures your document can serve its intended legal purpose. In Ghana, a Notary Public is typically a qualified legal practitioner with at least ten years of experience and is officially appointed by the Chief Justice.
The method you choose for notarization depends on the document’s intended use. For documents that will be used within Ghana, such as wills, loan agreements, or land deeds, you are required to meet a notary lawyer in-person. For documents intended for international use, such as visa applications or employment affidavits, you have the flexibility to choose either online or in-person notarization. Both methods are equally valid and legally recognized.
Online Notarization
Several platforms in Ghana now support online notarization. Below is a simple step-by-step guide using LegalEpp GH, one of the most commonly used platforms. The same process generally applies to other platforms as well.
Step 1: Prepare the Document
Start by filling the document you want to notarize with your name, signature, and any other details. You can do this using online web tools like DigiSigner.com or SimplePDF.com, or by downloading any ‘Fill and Sign’ app from your phone’s app store. If you prefer a manual method, simply print the document, fill it out by hand, and scan it back as a PDF.
Step 2: Select a Notary
Browse available notary lawyers on legalepp.com and filter them by price, ratings, or specialization. The service typically costs between GH₵ 90 – 150. You will also need to verify your identity on the platform.
Step 3: Review the Document
Your duly notarized document is emailed to you within two days. You can request revisions if needed before confirming the final delivery. The payment is only released to the lawyer after you confirm that you have received the document.
In-Person Notarization
If you prefer to meet a notary face-to-face, simply schedule an appointment at a law firm offering notarization services. Bring along your completed document and a valid ID. The notary will review and certify the document during your visit. Costs for in-person notarization generally range from GH₵ 150 – 300, depending on the location and reputation of the firm.
Final Thoughts
Notarization adds an important layer of protection to your documents. It confirms their authenticity and ensures they are legally recognized. Whether you choose the convenience of online notarization or the traditional in-person route, the process helps safeguard your interests. Select the option that best suits your needs, timeline, and budget.